Highway Administrative Assistant

Job Posting

Highway Administrative Assistant

DUTIES: 

• Perform a full range of secretarial duties under the supervision of the Highway Superintendent including opening mail; collecting and submitting bi-weekly payroll to Treasurer; accounts payable (enter bills to server after authorized by Superintendent); type correspondence; maintain records, files and logs for the department.
• Receive telephone calls and visitors to the Highway Department; answer inquiries based on knowledge of the department.
• Gather essential paperwork and signatures for submitting Chapter 90 project and reimbursement forms to MassDOT.  Track Chapter 90 balance.
• When State of Emergency is declared after severe storms, submit forms online and collect required supplemental documents for FEMA/MEMA reimbursement.
• Advertise for annual on-call laborers. 
• Post and advertise street sweeping in spring and parking ban in fall.
• Advertise Public Shade Tree Hearings.
• Assist Superintendent in preparation of annual budget and capital improvements, track expenditures and prepare reports as required.
• Prepare weekly summary of Highway Department road work, etc. submitted by Superintendent to Selectboard.
• Assure proper maintenance of office machines. 
• Order machine and shop supplies.
• Order road and street signs as needed.
• Perform other related duties as required.

MINIMUM QUALIFICATIONS:

• High school graduate or equivalent GED.

• Thorough knowledge of modern office equipment, computers and Microsoft Word, Excel, and Outlook software applications. 
• Attention to detail
• Ability to establish effective working relationships with other employees and the public.

COMPENSATION: 

• Hourly rate to be determined.
• 6 – 8 hours per week.  Hours are flexible, but must be worked during the regular highway department hours of Monday through Friday, 7:00 a.m. to 3:00 p.m. to assist the Highway Superintendent. 
• No benefits.

TO APPLY:

• Send a letter of interest, resume, and application to: admin [at] huntingtonma.us or Town of Huntington Selectboard, PO Box 430, Huntington, MA 01050

DEADLINE TO APPLY: 

• Position open until filled

Town of Huntington is an Equal Opportunity Employer

Posted 5/30/2023